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As with any communication tool, an online conferencing product requires that certain infrastructure be in place. While most companies already have the most basic requirements in place, in some cases upgrading may become necessary. Exploring the use of any netmeeting service may also mean examining a company’s capabilities to see how best the features of this software can be properly utilized. Some items will be a given, while others will depend on exactly what the company expects from its live meeting product.
Making a Simple Checklist
Thankfully, making a checklist is as simple as using most web conference software on the market today. The equipment necessary to either facilitate or enhance the web conference experience includes:
• Telephone lines and Internet: This is where it all begins since a virtual conferencing product takes advantage of an existing Internet service. It is a good idea to have one dedicated phone line for the Internet and web conferencing and another for you’re your telephone calls. At the very least, high speed Internet will make it possible to take advantage of all the features most programs provide.
• Web cam: This is an optional item, but it makes the difference between a video web conference and an interactive web conference. Most users are likely to be more comfortable if they can see the person they are talking to. For this reason, having a web cam is an option worth considering.
• The right operating system: This is not of much concern these days as most software providers try to ensure compatibility with various operating systems. It still doesn’t hurt to ascertain beforehand whether your platform will pose potential issues for your conferencing software. Top providers like RHUB Communications offer solutions that can work for both PC and Mac users.
• Microphone, headset and speakers: These devices are all integral to the internet teleconferencing experience. As is usually the case with technology, pricier items usually mean better sound quality. The type of these devices purchases will however depends on the budget of the individual or company.
• Appropriate hardware: As computer technology has evolved, so has web conferencing software. It therefore places greater demands on a computer system so the right hardware is important. This can include the following:
o A top-of-line sound card
o A high resolution monitor
o Processor speed of no less than At least 128 MB of RAM
o 233 MHz
Participants in the web conference do not necessarily have to match the presenter’s hardware. The quality of their system will still affect the quality of the experience, however. Some basic types of video conferencing services will run with 56K Internet access. This will be without the bells and whistles discerning users expect from web conferencing today. After going through the checklist, the next step is finding the right web conferencing product.
About the Author:
RHUB is a premier provider of on-premise Web conferencing, remote support and remote access appliances, based on the Company’s TurboMeeting software, that meet the needs of any organization. The Company’s end users total over 8,000 in a variety of market segments including services, manufacturing, and government. RHUB is privately-owned and headquartered in Silicon Valley, California. For more information, visit www.rhubcom.com.
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